Invoicing

Web Electronic Data Interchange (Web-EDI) allows Bristol-Myers Squibb to conduct business with suppliers electronically.

For information on any of the below services, please send your request to our Accounts Payable Front Office Team by e-mail: efss.front-office@bms.com

Through Web-EDI, we offer a Web-based solution that allows purchase orders, invoices, purchase order credit memos, advanced ship notices, and purchase order acknowledgments to be exchanged between Bristol-Myers Squibb and our trading partners. This process reduces invoice discrepancies and billing errors.

Suppliers

• Under no circumstances should invoices be mailed to Bristol-Myers Squibb
• Payment terms are based on the purchase order payment terms or the supplier master records
• Suppliers with access to Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted directly from within their  Expenditures Inquiry account. 
• For additional information, including how to request access, contact efss.front-office@bms.com

Process Overview

• On your specific go-live date, all new purchase orders will be sent to you via our Internet portal.
  • All purchase orders less than 13 months old that are not fully invoiced will be transferred to the Web for the remaining value amount balance.
  • Purchase order changes for existing paper purchase orders need to be verbally communicated and/or manually emailed during the transition.
• Invoices for any purchase orders sent to you via our portal, should be sent to Bristol-Myers Squibb via our portal, PAPER INVOICES WILL NOT BE PROCESSED FOR THESE PURCHASE ORDERS.

Getting Started

• Visit https://portal.tungsten-network.com/Login.aspx?ReturnUrl=
  
• All departments within your organization involved in the order fulfilment and billing processes need to be aware of this new process. Typically this includes - Sales, Customer Service, Billing, Accounts Receivable, etc.

Electronic Data Interchange Support

• From a customer service perspective, your primary resource for resolving Tungsten Network issues is to reference the Tungsten Network site for Suppliers https://portal.tungsten-network.com/Login.aspx?ReturnUrl=
  .

If you are interested in becoming a Web-EDI supplier, have general questions related to using the Tungsten Network or would like to be able to check invoice/payment status please contact the Accounts Payable team by e-mail at efss.front-office@bms.com

Evaluated Receipt Settlement allows Bristol-Myers Squibb to pay for purchased materials without receiving an invoice from the supplier.
This is a Self-Billing process.
Based on the order price specified in the purchasing document and the quantity of the goods received, the system calculates the correct invoice amount and systematically posts an invoice for payment purposes. The system obtains payment terms from the purchasing document and applies those terms to the goods receipt document date.

The Evaluated Receipt Settlement function has the following advantages:

• Eliminates invoices submitted by the supplier and eliminates lost invoices
• Eliminates price and quantity discrepancies requiring subsequent approval
• Facilitates timely payment of invoices

Supplier Roles and Responsibilities

• Sign a Self-Billing Agreement with Bristol-Myers Squibb to satisfy the tax authorities.
• The Bill of Lading (BOL) number must be included on all shipping documents.
• The BOL number will be used as the invoice number and appear on the transmittal received with payment.
• If a BOL number is not supplied, Bristol-Myers Squibb will reference "NP" and the date of the receipt as the BOL number.
• Invoice price generation is based on the receipt quantity multiplied by the purchase order price or contract validation period price.
• Price/receipt issues must be resolved with local site buyer/receiving groups.
• Invalid BOL number issues must be resolved with local site buyer/receiving groups.
• Added charges must be billed separately to a service order created by the site's purchasing group. These charges should be billed monthly or quarterly.
• Payment terms are based on purchase order payment terms.
• Suppliers must supply banking information so that a payment method can be established as electronic funds transfer.
• Suppliers must provide a current open invoice aging report to facilitate the clearing of all open invoices prior to evaluated receipt settlement or Web-based payment implementation.
• Suppliers with access to the Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted directly from within the supplier's Expenditures Inquiry account.

We accept original hard copies invoices billed to the correct company address. These will be processed against the correct POs recorded within our procurement system.

All invoices not meeting our billing requirements will be returned unpaid.

• Suppliers with access to the Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted from within the supplier's Expenditures Inquiry account.