Policy Guide

Verify that your full, legal company name is on the purchase order. Verify that all terms are correct and that the purchase order and invoice match perfectly:

• Payment terms (e.g. 2 percent 10 Days, Net 90 days)
• Freight terms
• Tax identification, status and rate

* Terms will be determined between the supplier and buyer at the time of order placement and clearly noted on the face of the purchase order.

Verify that all line item information is correct and that the purchase order and invoice match perfectly.  Check the following items:

• Item description
• Unit of measure and quantity
• Unit price
• Supplier part numbers

* Swords Labs UC & Lawrence Labs pays based on the information and terms on the purchase order. The invoice must follow the purchase order exactly.  If the terms stated on the invoice differ from the purchase order, Swords Labs UC & Lawrence Labs reserves the right to select which of the two sets of terms to follow. Notify the buyer of any changes or discrepancies prior to invoicing so that the purchase order can be corrected before the shipment is received. Inconsistencies will result in your invoice being returned and/or payment being delayed.

View an example of a Swords Laboratories UC Purchase Order

View an example of a Lawrence Laboratories Purchase Order

• Include the purchase order number on the invoice.
• Invoice must reference no more than one purchase order.
• Send the invoice to the "bill-to" address on the purchase order.

Invoices WILL NOT be paid against closed purchase orders.

For questions on purchase order status, please contact your buyer.

View our Invoicing page for additional information of invoice methods and requirements.

• Goods must be received at a​ Swords Labs or Lawrence Labs receiving dock.
• Packing slip must have a valid purchase order number and must exactly match the purchase order.