Invoicing

Invoicing Methods

Our preferred and most efficient invoice receipt option is via electronic invoicing via Tungsten Network platform.

We strongly encourage you to utilize this method. If you are not yet registered with Tungsten, please register today at https://www.tungsten-network.com/customer-campaigns/bms/

If you have an existing Tungsten account, simply chose to connect to BMS as new customer through your existing access.

If you need further guidance on the enrolment or if you are unable to pursue electronic invoicing option please contact frontoffice-UK@bms.com for detailed information on your options.

Web Electronic Data Interchange (Web-EDI)

Web Electronic Data Interchange (Web-EDI) allows Bristol-Myers Squibb to conduct business with suppliers electronically.

For information on any of the below services, please send your request to our Accounts Payable Front Office Team by e-mail: frontoffice-UK@bms.com

Through Web-EDI, we offer a Web-based solution that allows purchase orders, invoices, purchase order credit memos, advanced ship notices, and purchase order acknowledgments to be exchanged between Bristol-Myers Squibb and our trading partners. This process reduces invoice discrepancies and billing errors.

Suppliers

Under no circumstances should invoices be mailed to Bristol-Myers Squibb
Payment terms are based on the purchase order payment terms or the supplier master records
Suppliers with access to Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted directly from within their Expenditures Inquiry account.
For additional information, including how to request access, contact frontoffice-UK@bms.com.

Process Overview

On your specific go-live date, all new purchase orders will be sent to you via our Internet portal.
- All purchase orders less than 13 months old that are not fully invoiced will be transferred to the Web for the remaining value amount balance.
- Purchase order changes for existing paper purchase orders need to be verbally communicated and/or manually emailed during the transition.
Invoices for any purchase orders sent to you via our portal, should be sent to Bristol-Myers Squibb via our portal, PAPER INVOICES WILL NOT BE PROCESSED FOR THESE PURCHASE ORDERS.

Getting Started

Visit https://portal.tungsten-network.com/Login.aspx?ReturnUrl=
All departments within your organization involved in the order fulfilment and billing processes need to be aware of this new process. Typically this includes - Sales, Customer Service, Billing, Accounts Receivable, etc.

Electronic Data Interchange Support

From a customer service perspective, your primary resource for resolving Tungsten Network issues is to reference the Tungsten Network site for Suppliers https://portal.tungsten-network.com/Login.aspx?ReturnUrl=
.

If you are interested in becoming a Web-EDI supplier, have general questions related to using the Tungsten Network or would like to be able to check invoice/payment status please contact the Accounts Payable team by e-mail at frontoffice-UK@bms.com

Traditional Invoice

Invoice Requirements

Bristol-Myers Squibb Invoice Policy Checklist

Invoices should always be in an original format and sent to the invoicing address on the order confirmation.
All presented invoices must conform to your local country VAT requirements i.e. Tax point date, name of supplier, VAT registration, VAT rate etc.

Important Information :

DO NOT send acknowledgements, confirmations, or correspondence, to the billing address, as they will be discarded.
Invoices must contain a valid Bristol-Myers Squibb purchase order number. Invoices will be returned, if the Bristol-Myers Squibb purchase order number is not indicated.
Invoices must be legible. Please do not send invoices on coloured paper and DO NOT SHADE OR HIGHLIGHT invoice information, as this may prove difficult to read by our scanning system.
If additional items are added to an invoice, the purchase order must reflect these additions.
Please note any differences between the purchase order unit of measure and the invoice unit of measure, and explain or provide the conversion factor for each related invoice.
Bristol-Myers standard payment terms are net 90. Bristol-Myers Squibb pays based on purchase order terms. If there is a question regarding payment terms, please contact your Bristol-Myers Squibb Purchasing agent at the relevant site.
Please include your company's phone and email on invoices.
Please provide a unique invoice number for each separate invoice.
DO NOT send Bristol-Myers Squibb invoices if you have already sent us the invoices via EDI or the Web EDI processes. If you are unable to stop the output of invoices already sent to us via EDI or Web-EDI, please change the address to your company's address so that the invoices are not sent to Bristol-Myers Squibb.
Please provide complete "ship to" address on each invoice.

FAILURE TO COMPLY WITH THE ABOVE REQUIREMENTS WILL RESULT IN DELAY OF PAYMENT.

View an Example Purchase Order