Invoicing

Evaluated Receipt Settlement allows Bristol-Myers Squibb to pay for purchased materials without receiving an invoice from the supplier.
This is a Self-Billing process.
Based on the order price specified in the purchasing document and the quantity of the goods received, the system calculates the correct invoice amount and systematically posts an invoice for payment purposes. The system obtains payment terms from the purchasing document and applies those terms to the goods receipt document date.

The Evaluated Receipt Settlement function has the following advantages:

• Eliminates invoices submitted by the supplier and eliminates lost invoices
• Eliminates price and quantity discrepancies requiring subsequent approval
• Facilitates timely payment of invoices

Supplier Roles and Responsibilities

• Sign a Self-Billing Agreement with Bristol-Myers Squibb to satisfy the tax authorities.
• The Bill of Lading (BOL) number must be included on all shipping documents.
• The BOL number will be used as the invoice number and appear on the transmittal received with payment.
• If a BOL number is not supplied, Bristol-Myers Squibb will reference "NP" and the date of the receipt as the BOL number.
• Invoice price generation is based on the receipt quantity multiplied by the purchase order price or contract validation period price.
• Price/receipt issues must be resolved with local site buyer/receiving groups.
• Invalid BOL number issues must be resolved with local site buyer/receiving groups.
• Added charges must be billed separately to a service order created by the site's purchasing group. These charges should be billed monthly or quarterly.
• Payment terms are based on purchase order payment terms.
• Suppliers must supply banking information so that a payment method can be established as electronic funds transfer.
• Suppliers must provide a current open invoice aging report to facilitate the clearing of all open invoices prior to evaluated receipt settlement or Web-based payment implementation.
• Suppliers with access to the Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted directly from within the supplier's Expenditures Inquiry account.

We accept original hard copies invoices billed to the correct company address. These will be processed against the correct POs recorded within our procurement system.

All invoices not meeting our billing requirements will be returned unpaid.

• Suppliers with access to the Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted from within the supplier's Expenditures Inquiry account.