Invoicing

Web Electronic Data Interchange (Web-EDI) allows Bristol Myers Squibb to conduct business with suppliers electronically.

For information on any of the below services, please send your request to our Accounts Payable Front Office Team by e-mail: fss.mea@bms.com

Through Web-EDI, we offer a Web-based solution that allows purchase orders, invoices, purchase order credit memos, advanced ship notices, and purchase order acknowledgments to be exchanged between Bristol Myers Squibb and our trading partners. This process reduces invoice discrepancies and billing errors.

Suppliers

• Under no circumstances should invoices be mailed to Bristol Myers Squibb
• Payment terms are based on the purchase order payment terms or the supplier master records
• Suppliers with access to Expenditures Inquiry should first review their account history on-line prior to contacting Accounts Payable. Invoice questions/issues should be submitted directly from within their  Expenditures Inquiry account. 
• For additional information, including how to request access, contact fss.mea@bms.com

Process Overview

• On your specific go-live date, all new purchase orders will be sent to you via our Internet portal.
  • All purchase orders less than 13 months old that are not fully invoiced will be transferred to the Web for the remaining value amount balance.
  • Purchase order changes for existing paper purchase orders need to be verbally communicated and/or manually emailed during the transition.
• Invoices for any purchase orders sent to you via our portal, should be sent to Bristol Myers Squibb via our portal, PAPER INVOICES WILL NOT BE PROCESSED FOR THESE PURCHASE ORDERS.

Getting Started

• Visit https://portal.tungsten-network.com/Login.aspx?ReturnUrl=
  
• All departments within your organization involved in the order fulfilment and billing processes need to be aware of this new process. Typically this includes - Sales, Customer Service, Billing, Accounts Receivable, etc.

Electronic Data Interchange Support

• From a customer service perspective, your primary resource for resolving Tungsten Network issues is to reference the Tungsten Network site for Suppliers https://portal.tungsten-network.com/Login.aspx?ReturnUrl=
  .

If you are interested in becoming a Web-EDI supplier, have general questions related to using the Tungsten Network or would like to be able to check invoice/payment status please contact the Accounts Payable team by e-mail at fss.mea@bms.com

Please find below the invoicing email addresses for Bristol Myers Squibb.

These mailboxes are organized by country, and you should select the appropriate mailbox corresponding to the country in which the BMS entity you are trading with is located.

Please adhere to the following guidelines to ensure efficient and timely processing of your invoices, as all invoices not meeting our billing requirements will be returned unpaid.:

•  Single Method Submission: Do not send invoices by multiple channels (e.g., both email and post). Choose one method only.
•  Separate Attachments: Each invoice must be sent as a separate attachment. Do not combine multiple invoices into one PDF document.
• File Format: Invoices must be sent in PDF format.
• No ZIP files: Do not send invoices in zip files, as the system will not be able to read them.
• No Password Protection: Do not password-protect the files, as the system will not be able to read them.
• Email Size: Multiple separate PDF invoices can be included in one email, provided the total email file size does not exceed 5 MB.
• Correct Addressing: The invoice must be addressed to the correct BMS Legal Entity as specified in our Purchase Order
• Supporting Documents: Include all supporting documents within the same PDF as the invoice, with the invoice as the first page.
  Do not send supporting documents as separate attachments.
• Purchase Order Number: Ensure the relevant PO number is quoted on the first page of the invoice; otherwise, it cannot be processed.